Are the stands at your event meeting Safety Standards and Regulations?

In the bustling world of trade fairs, stands serve as the nucleus of activity. Their appeal extends beyond mere aesthetics; they must adhere to a myriad of legal regulations and norms. A deep understanding of these regulations is pivotal for the success and safety of any fair.

Planning an international stand demands comprehensive knowledge of laws and regulations from both the country of origin and the host nation. For instance, the Frankfurter Buchmesse in Germany clearly outlines the rules for the assembly and disassembly of stands, as well as the imperative to keep aisles and access to fire extinguishers and hydrants clear. The host country's safety regulations, such as fire protection and accessibility laws, must be meticulously observed.

Securing the appropriate permits and licenses is a critical step in stand preparation. These documents vary depending on the fair's nature, the displayed products or services, and the venue's specific regulations. For example, at fairs like ERS, regulations stipulate that stand walls should not fully enclose an open side and should remain as open as possible, with restrictions on wall height and coverage. Organizers are required to submit a detailed stand design for approval, including materials and structure information, ensuring stability and safety.

Safety and health regulations are fundamental in safeguarding both exhibitors and visitors. This includes ensuring the stand's construction meets structural safety standards, as well as fire prevention and accessibility regulations. Fairs often have specific rules about the arrangement and construction of stands to guarantee safe and accessible aisles for all attendees.

Each stand must undergo a documentary review process before receiving permission to build. This involves submitting detailed technical plans and risk assessments. These documents must clearly show all dimensions, structures, and significant elements of the stand, ensuring compliance with local and international norms. For instance, for IBC, a detailed presentation of plans is required, including general 3D stand designs, floor views, elevations, and details of any suspended structures or hanging flags. Additionally, updated fire resistance certificates for the used materials and a declaration of compliance with safety and health standards must be provided.

Beyond general regulations, organizers must consider specific factors such as the stand design's sustainability and environmental impact, accessibility for people with disabilities, and safety in working at heights, especially in multi-level stands or with complex structures. In some cases, like in double-decker stands, additional structural calculations and special permits are required.

Fair organizers must navigate a complex landscape of regulations and norms to ensure safe, accessible, and law-abiding stands. A detailed knowledge of these regulations not only facilitates the event's success but also protects all participants.